Privacy Policy for Club Fitness Challenge Portal
Effective Date: 2/10/24
At Club Fitness, your privacy is important to us. This Privacy Policy outlines how we collect, use, and protect your personal information when you use the Challenge Portal, accessible at https://portal.clubfitness.co.nz/.
1. Information We Collect
When participating in the 12-week Challenge, we collect the following personal information:
- First and last name
- Fitness goals
- Weight (including weekly updates)
- Fit3D Measurements: This includes your body shape rating, body fat percentage, BMR, BMI, and various body measurements. Please note that Club Fitness does not have access to your full 3D image, only the outline.
- Profile photo (if uploaded)
Additionally, we request that you upload a photo of the scales with your weekly weight for verification purposes.
2. How We Use Your Information
- We use your information to manage and track your progress throughout the 12-week challenge.
- Weekly weight changes will be tracked, but we will only report changes (e.g., “Bob lost 6 kg”) and will not disclose your actual starting or current weight unless you explicitly provide consent.
- Fit3D data will be accessible on the Challenge Portal, but it will not be shared in any identifiable way.
- Your profile photo may be displayed in leaderboards or promotional material both online and in print for future challenges.
3. Data Usage for Leaderboards and Promotions
By entering the challenge, you agree that your data may be used in leaderboards and in promotional material for Club Fitness. We may display information such as weight loss progress and measurements without revealing your direct weight.
4. Security and Access
We take the security of your personal information seriously. All data is stored securely, and access is restricted to authorized Club Fitness staff only. We use industry-standard security measures to protect your information from unauthorized access or disclosure.
5. Data Retention
Your data will be retained for the duration of the 12-week challenge and for a reasonable period thereafter, as required for promotional purposes or future challenges. You may request that we delete your data at any time by contacting us at [email protected]
6. Changes to the Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and we will notify you of any significant changes that affect how your personal data is handled.
7. Contact Us
If you have any questions or concerns regarding this Privacy Policy, please contact us at [email protected]